Tally- Creating a company

1.  Tally 9 Start-up

Tally.ERP 9 can be started in any of the following ways:

Click on Start > Programs > Tally 9 > Tally 9 or  double click on the Tally 9 icon on your desktop.

The welcome screen appears while the software loads.

You will be ready to explore Tally 9, the moment the Tally 9 start up screen appears.

The Tally 9 Start-up Screen appears as shown below:

2. Quitting Tally 9

You can exit the program from any Tally.ERP 9 screen, but Tally 9 requires all screens to be closed before it shuts down. To quit working on Tally 9,

Press Esc until you see the message Quit? Yes or No ? Press Enter or Y, or click Yes to quit Tally 9.

Alternatively, to exit without confirmation, press Ctrl+Q from Gateway of Tally.

You can also press Enter while the option Quit is selected from Gateway of Tally.

3.  Creation/ Setting up of Company in Tally 9

Creation of a Company The first step towards understanding Tally 9 is to create a company in Tally 9. Create a company using the Company Creation screen.

Go to Gateway of Tally > Company Info. > Create Company The Company Creation screen displays as shown.

Each field in the Company Creation screen is explained below. To navigate between the fields, use the enter key or the tab key or arrow keys or the mouse.

Name

This specifies the name of the company as it appears in Tally.ERP 9. If you have several companies to create with similar names, you will have to distinguish between them to provide a unique name for Tally.ERP 9.

Mailing Name

The company name given in the Name field automatically appears in this field. This can be changed according to your requirements. The correct name of the company for mailing purposes should be entered.

Address

 The address of the company (The mailing name and address details are picked from here for any report such as balance sheet and statement of accounts).

Statutory Compliance for 

Select India from the list of countries.

State

Select the appropriate State from the list of States.

Pin Code

Enter the PIN code of the specified address.

Telephone No.

Enter the telephone number of the company.

E- Mail

E-mail address will be used to e-mail documents, reports and data from Tally.ERP 9.

Currency Symbol

This refers to the currency symbol Tally.ERP 9 will use for monetary values. By default, Tally.ERP 9 displays Rs.

Maintain

Select the nature of the company i.e, Accounts only or Accounts with Inventory.

Financial Year From

Specify the Financial Year (FY) for the company. Tally.ERP 9 considers 12 months from the date you give here as the Financial Year. For example, if you give 1st April 2009, your FY will be April to March - in this case, ending with 31st March 2010.

Books Beginning From

The date given for ‘Financial Year From’ is automatically displayed. However, we can specify the actual date on which the books of accounts start. In case our accounts are opened mid-way during the financial year specified, we can enter the required date and start the books of accounts accordingly.

TallyVault Password

TallyVault is an enhanced security feature utilized to protect company data in an encrypted form by means of a Password. The TallyVault password entered ensures that the data is maintained permanently in an encrypted form without retaining information of the password used. Data is not accessible without the TallyVault password. Remember to keep this password private and known only to those who need to know. If the password is lost, your data cannot be recovered.

Use Security Control

Tally.ERP 9 has a range of security controls, which can define the authority of various users to access the information and to enter/ alter/delete the vouchers.

Let us create a company in Tally.ERP 9 taking the example of Shivam Compputers who purchases computer equipments, components and software and sells it to other companies and to the direct customers. Create a Company as per information provided below:

Go to the Gateway of Tally > Company Info. > Create Company

Base currency symbol:

Pre-set as a default currency — Rs. (as specified earlier).

Formal name:

Complete name for the currency symbol. By default, this is set to Indian Rupees.

Number of decimal places

By default, this is set to 2.

Is symbol suffixed to amounts?

By default, this is set to No. For example, in India, we place the Rs symbol in front of amounts.

Symbol for Decimal Portion

Enter the decimal portion for the cur-rency mentioned. Enter Paise.

Show amounts in millions?

Tally.ERP 9 caters to currencies where the different parts of large amounts are called by special names. By default, this is set to No.

Put a space between amounts and symbol?

By default, this is set to Yes.

Decimal Places for Printing Amounts in words

You can specify the number of decimal places to print the amount in words. This number should be equal to or lesser than the number specified in Number of Deci-mal places field.

The completed company creation screen is displayed as shown below:

Press Y or Enter to accept the screen.

The Gateway of Tally screen will appear as below.

4. To Shut a Company

Go to the Gateway of Tally > Alt + F3 > Company Info. > Shut Company. Select the Company which you need to shut from the List of Companies. You can also use Alt + F1 to shut a Company from the Gateway of Tally screen.

5. To Alter Company Details

Go to the Gateway of Tally > Alt + F3 > Company Info. > Alter.

Select the company which you need to alter from the List of Companies and press Enter to view the Company Alteration screen. Alter the company details as required and accept the screen.

6. Deleting a company

A company can be deleted only in the ALTER mode. Select the company which you need to delete from the List of Companies and press Enter to view the Company Alteration screen. Press Alt and D keys simultaneously to delete a company.


To keep me writing, please write a comment if you like my post.----- C. S. Pathak